REDCap Database Video Tutorials

Just Getting Started?
In you are new to REDCap, this first set of videos below can help you get started to learn the basics of REDCap and provide a general overview for some of REDCap’s preliminary concepts and features.

Title Description Watch
Brief Overview of REDCap This video provides a quick overview of what REDCap is and what it can do.

4 minutes
Detailed Overview of REDCap This video provides an overview of basic functions and features within a REDCap project. It will serve as a starting point for learning about the basic concepts of REDCap, what REDCap projects are, how to create them, and how to use them.

78 minutes
Building Your Data Collection Forms The Online Designer
Use this online method for making modifications to project fields and data collection instruments very easily using only your web browser. Changes can be made quickly and viewed immediately as you build your data collection forms in real time.

5 minutes
The Data Dictionary
Use this offline method, called the ‘Data Dictionary’, which is a specifically formatted Microsoft Excel file within which you may construct your project fields and afterward upload the file into REDCap to commit the changes to your project. If you wish to view an example of how your Data Dictionary may be formatted, you may download the Data Dictionary demonstration file.

14 minutes
Project Field Types
Learn about the various types of fields/questions that can be created and used on surveys and data entry forms.

4 minutes
Data Entry Overview This video delineates some of the basic workflow and functionality seen when performing data entry in REDCap.

16 minutes
The Scheduling Module If you elect to utilize the Scheduling module in your REDCap project, you may then generate schedules based upon pre-defined events/time-points, after which the scheduled events get added to your project calendar. Scheduling may be done in conjunction with proper data collection, or scheduling may be performed on its own.

6 minutes

Types of REDCap Projects
There are several flavors of REDCap projects to choose from as you begin thinking about building your own project. Each type of project has its advantages and disadvantages, and may fit the specific needs better of one type of project over another. Please review the different types below, and you may even view a live example of each project type in action or view a short video about it.

Project Type Description View
Traditional Project

(classic model with data entry forms)
The traditional project is typically used for the primary purpose of simple data collection and data export. Multiple data collection instruments are often defined. While this model is not specifically aimed for capturing data in a longitudinal fashion, it can sometimes be utilized this way (with some limitations).

5 minutes
Single Survey Project A single survey project is a REDCap project with only one data collection instrument, which will be utilized as a survey where data will be entered by survey respondents.

24 minutes
Longitudinal Project

(multi-use data entry forms,
abstract time-points)
A project with the Longitudinal module enabled allows one to utilize data collection instruments multiple times for any given project record/patient so that the same data may be captured over and over again longitudinally. This model allows one to define time-points/events/visits that will be used for the data collection, and provides a useful grid to monitor the progress of data collection for all time-points/visits for all data collection instruments for each record.

3 minutes
Longitudinal Project
+ Scheduling

(multi-use data entry forms,
defined time points)
Utilizing the Scheduling module for a Longitudinal project allows for the scheduling of participants onto a study calendar using pre-defined time-points/events (described above). This also allows for convenient data capture for participants scheduled over the course of the time-points/events. Schedules can be generated and, if needed, modified afterward.

8 minutes

(use case for non-study/non-trial)
While REDCap projects are often used to capture data for clinical research and trials, it may also be implemented to capture any sort of data, including operational bookkeeping information.

1 minute

Special Features within REDCap Projects
Every REDCap project is capable of utilizing special features, some of which can be enabled by normal users and some by REDCap administrators. Below is a listing of these features.

Feature Description Watch
Data Access Groups
for multi-site projects
The Data Access Groups feature can be enabled within any REDCap project, and allows users to be designated into groups, after which any user in a Data Access Group may only see records created by another person in that group. Thus, groups may enter data but not be allowed to see other group’s data/records. This is especially useful for multi-site projects that may require each site to enter data but not have access to what the other sites are entering.

3 minutes
The Calendar Module The Calendar application in REDCap can be used as a calendar within a each project to help organize your schedule and keep track of any upcoming events.

5 minutes
Locking Records It may be necessary in some projects for a project record to be locked so that certain users may not alter it, while still being able to view it. The Lock Records setting can be enabled for any project user on the User Rights page, which allows them to lock either 1) one form for any given record, or 2) all forms for a given record. After being locked, only users with locking/unlocking privileges may unlock it to allow it to be modified again.

3 minutes
Defining Events for Longitudinal Projects Longitudinal data collection in REDCap utilizes the notion of ‘events’ (e.g. visits, time-points), in which you may define the events for your project by providing event order, name, days offset, etc. Once you have definied your events, you may collect data on any data collection form for any given event. This allows one to collect data on the same form multiple times by collecting the data across multiple events.

4 minutes